Dealer and Artist Policies
DESCRIPTION OF TIGER CON: Tiger Con is a two-day, multigenre convention event, spanning a wide variety of interests and hobbies. These include anime, comic books, video games, sci-fi, fantasy, trading card games, and many, many more! Tiger Con is run by the Moody Comics and Anime Club. The purpose of Tiger Con is to improve the Morale and Welfare of the Airmen of Moody Air Force Base and forge stronger bonds with the surrounding community.
ARTIST OR DEALER: In order to qualify for an artist alley table you must be selling items made by you or be an authorized agent acting for the creator of the items. If you are selling retail items, i.e. mass produced items which you purchased for the purpose of reselling the items for profit, then you must do business from a dealer booth. If you are acting as an authorized agent for an artist who is not present at the convention, then you must have written authorization from the specific artist to sell the items at Tiger Con.
The Dealer’s Den will be locked after closing on Saturday night and no attendees will be allowed in until opening on Sunday. The Artist Alley is located in the pre-function area (hallway) outside the Dealer’s Den. This area can not be blocked off to prevent unauthorized access. It is recommended that highly valuable or easily pilferable items not be left overnight in the Artist Alley. Tiger Con is not responsible for lost or stolen items left unattended in the Artist Alley. However, while the dealer den will close at 7 PM, artists are welcome to stay at their tables as late as they like, until the doors lock at Midnight.
SELECTION AND APPROVAL: Dealer and artist selections are juried and selections are made approximately once per month. If you are selected, you will receive an approval email. You will have 15 days to pay for your booth after receiving this email.
TIGER CON RULES AND REGULATIONS: We ask that all dealers and artists comply with Tiger Con appointed staff as well as the staff and security of the VSU Student Union. We also ask that all vendors and artists here at Tiger Con treat fellow vendors, artists, and attendees with respect. If any problem should arise with another vendor or artist, please speak to a Tiger Con staff member immediately. We understand that issues can arise with scheduling, space, and fellow humans during a large event. Both Tiger Con’s and the VSU’s staff will be available to assist you in every way we can so that this event may run smoothly and pleasantly for everyone involved. If any issues or questions arise before the convention, do not hesitate to contact us at email@example.com. We’re here to help you!
VENUE RULES AND REGULATIONS: · Any damages caused to VSU surfaces by adhesives, tacks, or other hanging materials will be charged to the responsible parties, and posted materials will be removed immediately. This includes anything attached to vendors’ tables. Please also refrain from otherwise defacing VSU property. · Sealed, packaged, non-perishable food items may be sold by vendors at Tiger Con, such as Japanese candies, sodas, or snacks. · Adult-themed material is permitted to be sold at Tiger Con. All adult themed material must be covered and marked as such at the vendor’s table, and we ask that it is only displayed or sold to customers over the age of 18. It is the responsibility of the vendor to ID all customers purchasing adult-themed materials. · Smoking, as well as the use of any heat-producing devices such as lighters, hot plates, heat guns, or open flames, is prohibited inside the vendor’s hall and the convention space as a whole. · Vendors and artists are responsible for obtaining all licenses and remitting their own taxes. Tiger Con is not responsible for how you conduct your business.
PRICING AND AVAILABILITY: Pricing and availability are as follows:
Artists will be supplied with two weekend passes and one 6′ table. There are two tiers of Artist Alley:
Hallway: $85 (15 available) Located outside the dealer den in the pre-function hallway. This area cannot be secured after hours. Tiger Con cannot be held responsible for items left out over night.
Dealer Den: $100 (5 Available) Located inside the dealer den. This area will be locked after hours. Feel free to leave items on your table. Only Tiger Con and VSU staff will have access to this area after hours.
Dealers will be provided with two weekend passes, two chairs, and a 10×10 Booth. There are three tiers of dealer booth:
Inline: In a row of vendor booths with neighbors on either side. Includes one 6′ table. Attendees can access your booth from one side. $250.00
Corner: At the end of a row. Includes two 6′ tables. Attendees can access your booth from at least two sides. $300.00
Island: Stand alone booth with no neighbors. Includes four 6′ tables. Customers can access your booth from all four sides. $350.00
Modification of assigned spaces: Dealers may set up their 10×10 space as they see fit, to include adding additional tables, display stands, shelving units, etc. We ask that all vendors and artists ensure that their displays and products remain within the boundaries of their own booth, and do not interfere with their neighbor’s displays. Artists may add additional chairs, but may not add additional tables to their space.
Payment must be made via TicketLeap and processing fees will be added. · Prospective vendors must fill out the online form at www.tigerconvention.com. If approved, you will be contacted and given the hyperlink to the TicketLeap site for payment · Payment must be made within 15 days of approval. Booths not paid for within the allotted time may be offered up to other vendors. · Setup begins at 1 PM Friday and must be complete by 6 PM. Dealers and Artists will be allowed back in to complete last minute setup at 8:00 AM on Saturday. The Dealer’s Room opens to VIP ticket holders at 9:30 AM and to general attendees at 10:00 AM. Any vendor who has not arrived to set up by 1 PM the Saturday of the event, and has not given prior notice to Tiger Con, forfeits their space. In the event that all vendor’s booths are filled, a waiting list will be formed. Forfeit booths not paid for by the cutoff date may be filled in from the waiting list at a rate to be determined.
SPACE DESCRIPTION AND ROOM SETUP: · The Tiger Con Dealers’ Den will be located inside the VSU Student Union, in the Grand Hall. The Artist Alley will be in the Pre-Function area aka the Hallway outside the Dealer Den. All material must be sold within this area. Any vendor or artist found selling any merchandise outside of this area may be asked to leave the convention space by Tiger Con staff. Tiger Con and the VSU are not accountable for any items left unattended at your table, either merchandise or of a personal nature, so please prepare to be adequately staffed. Vendors who wish to have more tables, chairs, and badges will need to bring their own and pay for additional persons. Assistant badges are available at a significantly discounted price· Tiger Con will not be supplying all vendors or artists with electricity. Please specify in your application if you require electricity at your booth. Some booths may be next to electrical outlets, but most will not. If you require electricity please inform us and we will do our best to place you next to an outlet, but these will be on a first come first served basis. · All booths and artist alley tables will be assigned ahead of time by Tiger Con and the VSU staff, and we ask that they not be moved without approval in order to easily comply with fire codes. Vendors should be prepared and able to load and unload their own displays. Although staff may be available to assist if needed, we cannot help everyone at once, so we ask that you not rely on us during setup. · Tiger Con and the VSU are not liable for any injuries or damages to property that may take place during the loading and unloading of vendor exhibits under any circumstances.
HOURS OF OPERATION/SET UP AND TAKE DOWN: Hours of operation for the Dealers’ Den are as follows: Saturday: 9:30AM – 10AM: open to VIP only 10AM – 7PM: open to all attendees. Sunday: 9:30 AM – 10 AM: open to VIP only 10AM -5PM: open to all attendees. · Only staff, security, and special guests will be admitted into the Dealers’ Den outside of these designated hours (Exception: artist alley tables in Pre-function area). During the hours of operation of the Dealers’ Den, Tiger Con and the VSU security will do everything within our power to prevent theft or tampering with vendors’ merchandise and possessions. However, neither party can be held accountable for any theft that may occur. Any suspicious activity or suspected theft should be reported to the nearest staff member or security member immediately. Takedown begins promptly after the closing of the Dealers’ Den on Sunday. Dealers may not begin packing before 4:00 PM on Sunday. Dealers are one of the bigger attractions at Tiger Con, and an empty dealer room puts a bad light on the event. You may be selling plushies or prints, but we are selling access to you. If you leave early without prior approval, it is the same as someone taking an item off your table without asking.
CONTACT INFORMATION: If you have any further concerns, questions, comments, or clarifications, please feel free to contact us at firstname.lastname@example.org. Please be patient with us as we do our best to assist you! You can also check our website for further information, at www.tigerconvention.com or our facebook page at facebook.com/TigerConvention.